First it was calculator, then it was MS excel, then it was powerpoint and then it was emails. Time to time, productivity tools have been making their way into offices and enhancing productivity. With the advent of AI, productivity across offices globally is increasing. If you want to ace your yearly evaluations and get that bonus you always dreamt of, start using these below productivity tools to beat others. Please note, these tools are free to test with and then require some yearly subscription. If you feel that these tools add value to your professional life and give you better returns in terms of salary hike or better career prospects, then start using them immediately. Below are these tools
1. Generative chatbots (ChatGPT, perplexity, Gemini)
Generative chatbots are good to solve day to day problems like information gathering, analyzing small data sets, asking questions, comparing things, preparing reports, research and drafting plans to a certain tasks. You can start with just chatgpt to experience how a chatbot works like. To make better use of generative chatbots, you can do a course on prompt engineering, which will guarantee you that you are using atleast 70% of the chatbot computing power. The next step would be to get a paid version of the chatbot that will offer your features like creating your own small chatbots that are trained on different datasets and answer specific questions. A paid subscription also offers you tools that let you generate images basis your prompt and do critical scientific calculations and data science.
2. Task & Project Management (Asana, Any.do, BeeDone)
When you are juggling many tasks in your office, there are chances you might miss some or even de prioritize some without even knowing. This leads to reduced productivity and can hamper your plans to get promoted or even get a new job. To avoid this, AI powered task management tools like Any.do will help you stay sorted. They manage your tasks and let AI turbocharge your calendar. They can build Kanban view, calendar view or Table view to give you a better view of your tasks and their status. You can add people in tasks and chat with them there.
3. Email inbox management (SaneBox, Mailbutler, EmailTree)
Email management tool like emailtree use AI to pull out the most critical emails and highlights them to you. They also draft emails for your with near to accurate replied with the right pleasentries and action points. This tool ensures that your emails are not just messages, but a conversation that can become a meaningful result.
4. Presentations (Decktopus, Beautiful.ai, Slidesgo)
Crafting great presentations is a key to success in any organization. A presentation speaks a thousand words and most of the time, making visually appealing presentations is a task. With decktopus, you can build great presentations under 30 seconds.
5. Knowledge management (Mem, Notion AI Q&A, Personal AI)
Managing knowledge is a gargantuan task because while working in an organization, you generate great amount of knowledge. Knowledge management tools like Notion AI help you to manage documents and Q&A. You can then question these documents to get actionable insights and answers. Notin can help you write strategy documents, brainstorm around ideas and do much more to enhance productivity.
6. Content creation (Jasper, Copy.ai, Anyword)
Content creation tools can help you draft article, knowledge bases, R&D reports, business cases and complex reports from your data sets. They can choose writing styles, tone and theme as per your requests. They come with different pricing options and offer dedicated support to enterprise customers as well.