Admin role alert: NYISO needs a Facilities Administrator — details inside.
About the Role
The New York Independent System Operator (NYISO) manages the efficient flow of electricity on more than 11,000 circuit-miles of high-voltage transmission lines, dispatching power from hundreds of generating units across the state. The New York Independent System Operator (NYISO) applies cutting-edge technology to operating a reliable electricity system, managing competitive markets for wholesale electricity, and planning for the Empire State’s energy future. The NYISO’s Information Technology department invites applications for a full-time Facilities Administrator. The Facilities Administrator will administer and coordinate a wide range of tasks and assignments related to the operation and maintenance of NYISO owned or leased facilities. Monitor, inspect and oversee work performed to maintain computer rooms, data centers, control centers, office environments, buildings, roads and grounds. This includes building infrastructure services such as electrical distribution, environmental, HVAC, UPS, diesel generators, fire detection, fire protection systems, and security systems. Maintain and ensure completion of equipment logs, work lists and schedules to operate and maintain the buildings efficiently and in conjunction with the Supervisor- Facilities, and various subject matter experts (SMEs), develop policies, procedures and monitoring protocols which provide NYISOs employees with a safe and healthy work environment.
Location: Rensselaer, NY | Type: Full-time | Level: Mid-Senior level
Key Responsibilities
- ESSENTIAL DUTIES And RESPONSIBILITIES
- Manage (distribute and track) work orders for staff and contractors, utilizing Computerized Maintenance Management Systems (CMMS)
- Be comfortable in the use of and possess a working knowledge of applications software systems including, but not limited to Automated Logic BMS, Lutron Quantum Lighting and Micromain CMMS.
- Administer computer rooms at all facilities including condition monitoring, cleanliness, equipment additions, and contractor work, preventive and emergency maintenance.
- Work closely with IT to assist in the coordination of work and documentation within the data center including but not limited to electrical installations, environmental conditions, equipment installation or removals and fire safety systems.
- Assist in the selection and coordination of outside contractors and vendors who provide goods and services.
- Schedule and oversee the work of contracted services including janitorial services, trash removal and recycling programs, UPS, HVAC, electrical and security systems, elevator, fire protection, water treatment, lawn maintenance and snow removal.
- Manage receiving operations and distribution.
Skills Required
MS Office Suite | Calendar Management | Communication | Organization | Facilities Coordination | Multitasking
- MS Office Suite
- Calendar Management
- Communication
- Organization
- Facilities Coordination
- Multitasking
Preferred Qualifications
- Create and maintain CAD program drawings of facilities, grounds, seating, and special projects.
- Maintain current records, prints, schedules, documentation, and maintenance logs.
- Purchase and maintain adequate inventories of equipment, small parts and building supplies.
- Receive and process deliveries of equipment and supplies, process outgoing shipments.
- Assist in the preparation and monitoring of facilities annual budget.
- Maintain building, office and workstation lock and key inventory, duplicates and central key storage boxes in all buildings.
Why Consider This Role
Joining NYISO as a Facilities Administrator puts you at the heart of a dynamic team. Whether you’re looking to advance your career in Admin, work with a collaborative group, or take on meaningful challenges, this role offers the platform to do so. The position is ideal for professionals who thrive in fast-paced environments and want to make a real impact.
How to Increase Your Chances of Getting Selected
Resume Tips: Tailor your resume to highlight specific achievements relevant to Facilities Administrator roles. Use numbers and metrics wherever possible (e.g., “grew traffic by 40%”, “closed $500K in deals”).
Suggested ATS Keywords: administration, facilities, office management, scheduling, coordination, executive assistant, operations
Interview Preparation: Research NYISO’s products, recent news, and culture. Prepare STAR-format answers (Situation, Task, Action, Result) for behavioral questions. Be ready to discuss specific examples of past work relevant to Admin.
Skill Suggestions: Brush up on: MS Office Suite, Calendar Management, Communication, Organization. Having certifications or portfolio examples related to these areas will strengthen your application significantly.
How to Apply
Click the button below to view the full job description and submit your application directly on LinkedIn. Make sure your profile is up to date before applying.
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