Job Overview
Job Title: Executive Assistant – Office of the Founder & Managing Director
Company: Aegis Group
Location: Dubai, UAE
Job Type: Full-time, On-site
Posted: Recently
Apply: View on LinkedIn
About Aegis Group
Aegis Group is a Dubai-based international business house established in 2009, active in global commodity trading, dry bulk shipping, logistics, and strategic investments. With operations spanning international trade, hospitality, and corporate investments, Aegis is a fast-moving entrepreneurial group with a global footprint and ambitions to match.
Role Description
This is far more than a conventional Executive Assistant role. Aegis Group is seeking a highly capable, polished, and energetic EA to work directly alongside the Founder & Managing Director. You will be embedded in the daily operations of an entrepreneurial business leader — managing a complex diary, facilitating high-level relationships, and becoming a trusted right hand across international business activities.
Key Responsibilities
- Manage executive calendar, schedule, and travel coordination
- Handle business correspondence and follow-ups with clients and stakeholders
- Support project coordination and execution across business lines
- Prepare presentations, reports, and strategic documentation
- Support business events, hospitality, and VIP guest coordination
- Conduct research and assist with strategic business initiatives
- Handle sensitive and confidential matters with utmost discretion
Requirements
- Proven experience in an Executive Assistant, Founder’s Office, or senior PA role
- Exceptional organisational skills and ability to manage competing priorities
- Fluency in English and at least one additional language
- Proficiency in Microsoft Office, Google Workspace, Notion, and Slack
- Experience with AI productivity tools is an advantage
- Background in luxury hospitality, airline industry, or multinational consulting is preferred
- Medical insurance provided
What’s On Offer
- Attractive tax-free salary package
- Medical insurance
- Unique exposure to international commodity trading, shipping, and investment decisions
- Accelerated personal and professional development at C-suite level
- Dynamic, entrepreneurial, and globally connected environment
How to Apply
Apply through LinkedIn. A tailored cover letter explaining why you are suited for a Founder’s Office role is strongly recommended.
How to Increase Your Chances
- Founder’s Office experience: Prior EA or PA roles directly to founders or C-suite executives are the strongest qualification.
- Luxury/premium background: Aegis values polish and poise — background in luxury hospitality or premium aviation environments translates well.
- Second language: Aegis operates globally — Arabic, French, or another language significantly broadens your candidacy.
- Discretion and trust: Be prepared to discuss how you’ve handled confidential information in previous roles.
- Proactive narrative: Show examples of times you anticipated your executive’s needs before being asked — that’s the hallmark of an exceptional EA.