About the Role
Administrative Operations Executive / Operations Administrator / Office Operations Executive
We are seeking a structured, resourceful, and proactive Administrative Operations Executive / Operations Administrator / Office Operations Executive to oversee day-to-day workplace operations, streamline office administrative workflows, and maintain a seamless operational environment. In this entry-to-mid level role, you will report to the Office Manager or Operations Director and work cross-functionally with HR, Finance, Procurement, and Business Unit Leaders. You will be responsible for managing facility maintenance, coordinating vendor contracts, maintaining office infrastructure, and managing supply inventories. Responsibilities include organizing company events, enforcing office health and safety guidelines, managing visitor and access control protocols, maintaining administrative documentation, and assisting with operational expense tracking. Success in this position requires exceptional multi-tasking skills, strong vendor management capabilities, proficiency with office productivity and spreadsheet software, and a service-oriented mindset focused on workplace optimization.
Bachelor’s degree or Diploma in Business Administration, Operations Management, Public Administration, Hospitality, or a related discipline.
Office & Facilities Administration:
Key Responsibilities
- Proven experience managing facility operations, workspace allocation, office equipment maintenance, and administrative support services in a corporate environment.
- Vendor Management & Service Contracts:
- Capability to liaise with external service providers (e.g., building management, cleaning crews, IT hardware vendors, utility providers), evaluate service level agreements (SLAs), and process operational invoices.
- Experience tracking office supplies, IT assets, pantry stock, and company equipment using structured inventory control systems.
How to Apply
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