Job at a Glance
- 📍 Location: Dubai, United Arab Emirates
- 🏢 Company: Boundless
- 💼 Employment Type: Full-time
- 📊 Seniority: Mid-Senior level
- 🗂️ Function: Project Management and Information Technology
- 🏭 Industry: Financial Services and Capital Markets
- 📅 Date Posted: 2026-08-13
- 🌐 Category: Admin
About the Role & Company
A new Administrative Manager opening at Boundless in Dubai, United Arab Emirates just went live. The Admin group at Boundless has been on an upward hiring curve — a good signal for anyone joining now. In practice, that means faster feedback loops, more visible ownership, and less waiting your turn. You’ll cover the core Administrative Manager remit, with room to pick up adjacent work as the team matures. Dubai remains a strong market for admin professionals; salaries have held up and tax structure keeps take-home meaningful. Anyone at the mid-level should read this as a chance to broaden scope; anyone earlier in their career gets meaningful work sooner than most training paths would offer.
Key Requirements
- wWe are looking for a highly organized and experienced Administration Manager to lead the administrative operations of a fast
- Real-world oriented, and experienced in managing administrative operations within a large, professional organization
- Proven track record with ntsBachelor’s degree in Business Administration, Management, Hospitality, Facilities Management, or a related discipli
- 10 years of experience in administration, office management, corporate services, facilities, or a related functi
- Solid at least 3 years of experience in a managerial or supervisory capacity within a professional corporate environme
- Strong experience managing office facilities, vendors, contracts, administrative teams, and corporate servic
- Proven ability to handle multiple priorities across a large and fast
- UAE experience within a large corporate, financial services, fintech, technology, professional services, or similarly fast
Job Description
Our client, a leading global financial services group with an established presence across major international markets, operates across online trading, financial technology, digital assets, and multi-asset financial services. With a large international workforce and operations spanning multiple jurisdictions, the organization is looking for an experienced Administration Manager to oversee corporate administration and make sure the smooth day-to-day running of its Dubai headquarters.
Role Overvie wWe are looking for a highly organized and experienced Administration Manager to lead the administrative operations of a high-tempo corporate office .The role will be expected to handle office administration, facilities coordination, vendor management, corporate services, travel and accommodation arrangements, administrative policies, documentation, and the supervision of administrative support staff .The ideal the right person will be hands-on, highly structured, service-oriented, and experienced in managing administrative operations within a large, professional organization .
Responsibiliti esOversee the day-to-day administrative operations of the office, ensuring a professional, efficient, and well-organized working environmen t.Handle office facilities, maintenance, utilities, office supplies, access arrangements, parking, and other workplace need s.Supervise reception, office administration, drivers, office assistants, and other administrative support personne l.Handle relationships with external vendors and service providers, including contracts, quotations, service levels, renewals, and cost contro l.Coordinate business travel, accommodation, transportation, meeting arrangements, and other corporate logistics when require d.Build, put in place, and keep up administration policies, procedures, records, and internal control s.Handle office leases, maintenance agreements, insurance documentation, service contracts, and other administration-related record s.Coordinate office moves, renovations, seating arrangements, workspace planning, and new office need s.Make sure meeting rooms, common areas, reception, and executive areas are maintained to a high professional standar d.Support the onboarding and offboarding process from an administrative perspective, including workstations, access cards, equipment coordination, and office orientatio n.Keep up accurate records of company assets, office equipment, keys, access cards, parking allocations, and other administrative inventorie s.Monitor administrative expenditure, prepare budgets, review invoices, and identify opportunities for cost optimizatio n.Support senior management and executive offices with corporate administration and logistical what’s needed where necessar y.Make sure administrative operations comply with company policies, health and safety what’s needed, building regulations, and applicable local need s.Handle sensitive company information and executive requests with a high level of confidentiality and professionalis m.
Requireme ntsBachelor’s degree in Business Administration, Management, Hospitality, Facilities Management, or a related discipli ne.Minimum 7–10 years of experience in administration, office management, corporate services, facilities, or a related functi on.At least 3 years of experience in a managerial or supervisory capacity within a professional corporate environme nt.Strong experience managing office facilities, vendors, contracts, administrative teams, and corporate servic es.Proven ability to handle multiple priorities across a large and high-tempo office environme nt.Strong budgeting, vendor negotiation, cost-control, and administrative planning capabiliti es.Strong organizational skills with strong attention to detail and follow-throu gh.Strong interpersonal and stakeholder-management skills, including confidence working with senior executiv es.Strong written and verbal communication skills in Engli sh.Strong proficiency in Microsoft Office and corporate administrative syste ms.High level of discretion, professionalism, accountability, and confidentiali ty.UAE experience within a large corporate, financial services, fintech, technology, professional services, or similarly high-tempo organization is preferr ed.
ATS Resume Tips for This Role
To get past Applicant Tracking Systems (ATS) for this Administrative Manager opening, tailor your resume with the pointers below:
- Include these keywords verbatim in your Skills and Experience sections: Office Administration, Facilities Management, Vendor Management, Documentation, MS Office, Calendar Management, Travel Coordination, Procurement, Executive Support, Event Coordination. ATS parsers match exact strings, not synonyms.
- Use a single-column layout. Two-column resumes break parsers — text gets scrambled or dropped.
- Save as .docx or standard .pdf (not scanned/image PDF). Avoid text boxes, headers, footers, graphics.
- Use standard section headings: Experience, Education, Skills, Certifications.
- Mirror the exact job title (Administrative Manager) in your target role line where truthful.
- Quantify results with numbers, percentages, currency. Metrics improve ATS scoring and human review.
- Spell acronyms out once (e.g., Search Engine Optimization (SEO)) so parser catches both forms.
- Font: Arial, Calibri, or Times New Roman at 10-12pt. Fancy fonts can render as unreadable glyphs.
Top 10 Interview Questions for This Role
- Walk me through your background and why you’re interested in this role.
- Describe a challenging project you owned end-to-end. What was the outcome?
- Tell me about a time you disagreed with a stakeholder. How did you handle it?
- How do you prioritize when everything on your plate feels urgent?
- How do you juggle competing requests from multiple executives?
- Describe a time you fixed a broken office process. What was the impact?
- How do you handle confidential information across teams?
- Talk about a vendor relationship you managed end-to-end.
- What’s your system for keeping calendars, travel, and expenses in sync?
- How do you support a team through a stressful period?
How to Apply
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