About the Role
We are seeking a proactive and detail-oriented Junior Facilities & Admin Executive to support daily office operations, facility maintenance, and vendor coordination. In this role, you will serve as a key operational liaison ensuring seamless office functionality, smooth vendor interactions, and strict administrative compliance. Practical working experience with SAP (MM/FI modules/ S4HANA) for procurement, purchase orders, and vendor invoice processing is essential.
Facilities & Workplace Maintenance:
Conduct daily walk-throughs to ensure office infrastructure, MEP (mechanical, electrical, plumbing), HVAC, and cleanliness meet operational standards. Coordinate routine repairs, preventive maintenance, and workspace allocations.
Vendor & Service Provider Management:
Key Responsibilities
- Liaise with third-party vendors (cleaning, security, building management, office supplies, and maintenance contractors). Monitor vendor SLAs, track service completion, and review performance against contracts.
- SAP Administration & Procurement:
- Raise Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP, log goods receipts (GRN), process vendor invoices, and maintain precise operational expenditure records in SAP.
- Manage inventory for pantry supplies, stationery, and consumable items. Assist with building access badges, visitor management, and health & safety compliance adherence.
How to Apply
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